Requesting Accommodations

• Complete the form- To begin this process, students are encouraged to complete this convenient online form: New Student Accommodation Request

• Schedule an Appointment- After you’ve completed the online form, you are responsible for contacting the Student Access Services office by email at [email protected] to schedule an appointment. That’s where we will discuss your accommodation needs and establish approved accommodations you will be able to utilize in your classes. Available meeting options are as follows:
  • Phone
  • Zoom
  • In person

Requesting a Renewal of your Accommodations

Please complete this form if you have received academic accommodations before at Rose State College and have officially enrolled in classes for the semester in which you are requesting accommodations.

Accommodation Request Renewal

Documentation

You will need to provide our office with documentation as part of the accommodation process. This information can serve as a support tool in identifying reasonable academic accommodations and will be stored securely within Student Access Services.

This documentation must be from someone who is qualified to diagnose or help you manage your disability and should not be from someone who has a personal relationship with you.

Proper documentation should contain all of the following things:

• Your first and last name
• Your date of birth
• Rose State Student ID Number (optional)
• The date the documentation was prepared or written
• The first and last name of the person who prepared the documentation
• The specific name of your disability, for example: ADD/ADHD, Learning Disability – Written Expression, Seizure Disorder, Bipolar Disorder, etc.
• A description of how this disability affects your daily life
• The projected progression or stability of your disability

You may submit your documentation electronically on the form or by emailing [email protected].

If you do not have an electronic copy of your documentation, you can mail it or bring it by to:

Rose State College
Student Access Services
6420 SE 15th St, SSB 107i
MWC, OK 73110

Implementing Your Accommodation(s) is a Two-Step Process:

1. Send Letters
2. Meet with each faculty member

It is the responsibility of the student to set up a time to discuss with their instructors how the accommodations will be implemented.

1. It is essential that you meet to discuss the logistics early enough to ensure the accommodations can be implemented. We recommend talking with your professor at least 7 days prior to an exam; otherwise, it may be too little time to put things in place. The same is true for other accommodation needs such as accessible texts or sign language interpreters. Reasonable notice is necessary to ensure provision of accommodations.
2. The deadline to request accommodations, complete the intake, or provide documentation to SAS to receive accommodations the same semester you are requesting, is two (2) weeks before finals week. The process of identifying and determining accommodations is an ongoing conversation. Students should provide additional documentation and/or talk with SAS as concerns and needs arise, or as the condition of the disability changes.

However, there are no retroactive accommodations.

Student Accommodations

Appropriate academic accommodations are provided on the basis of the disability, its impact, and the course, program, activity, or facility.

A determination is made through review of the documentation and an assessment of the essential elements of the program/activity. A student must be “otherwise qualified” and is held to the same standards, requirements, and expectations that exist for all students. Provisional (‘temporary’) accommodations may be provided for 1 semester while additional documentation is sought to better clarify the needs and appropriate accommodations. These provisional accommodations will be based on the available information at the time.

An accommodation is deemed to be unreasonable when it:

• Fundamentally alters an essential element; and/or
• Results in an undue financial or administrative burden.

The intent of accommodations is to provide “equal access” and “equal opportunity” for an individual. As for any student, there is no guarantee for success. Adjustments to policies and procedures may be reasonable accommodations as well, e.g., withdrawal deadline.

SAS also provides accommodations to students with temporary disabilities.