Withdrawal
Students are not officially withdrawn unless a withdrawal form is processed through the Admissions and Records Office.
Change of Schedule–Dropping/Adding Courses
Request for a change of schedule may be initiated in the Advisement Offices in Academic Divisions, at the Rose State College Office at Tinker Air Force Base, on the RSC website, or to the Academic Advisement Center in the Student Services Building. First time entering students, concurrent high school students or undecided majors should go to the Academic Advisement Office, Student Services Building, Room 100. Students with previous college credit and/or declared majors should go to the appropriate division advisor. Students who enroll via telephone or online may drop or add courses electronically. Deadlines for dropping and adding courses are recorded in the semester schedule for each individual session. Schedule changes made each semester before classes begin and during the drop/add periods of each session will not reflect the “W” mark (meaning Withdrawal) on the student’s record.
After the drop/add period, the mark of “W” will appear on all courses from which the student withdraws.
Complete Withdrawal from College
If a student needs to withdraw from Rose State College, they should first meet with an academic advisor in the Academic Division. After meeting with an advisor, the student must complete the withdrawal form through the Office of Admissions and Records in the Administration Building.
Students may also withdraw by submitting a signed letter to the Office of Admissions and Records that is either:
faxed before the withdrawal deadline, or
mailed and postmarked by the withdrawal deadline.
Withdrawals cannot be completed by phone. Students may complete a full withdrawal through OASIS.
A student may withdraw from RSC according to the following schedule:
- Prior to the end of the 12th week in a 16-week session.
- Prior to the end of the 6th week of any 8-week session.
- Prior to the end of the 3rd week of any 4-week session.
- Prior to the last 3 class periods of an interim session.
Students who enroll in classes and decide not to attend must withdraw from those classes immediately to release space for other students. The amount of refund due or credit applied to the student is determined by the following policies. These policies are applicable to tuition and other fees charged for College classes.
- Eligibility: To be eligible for a refund or credit, a student must officially withdraw from classes during a refund period by submitting the appropriate form (“Drop/Add” or “Complete Withdrawal”). Neither refunds nor credits are given to students who stop attending class and do not process the appropriate forms.?
- Regents for Higher Education Refund Policy: The refund policy with respect to tuition and other fees collected from students at institutions shall be as follows: Changes in schedules during the defined add/drop period will result in full charges for courses added and full credit for courses dropped. No refunds will be made after the add/drop period for that session except as stipulated for enrollment of Title IV recipients. Deadlines for dropping and adding courses are printed in the semester schedule books in the “Calendar” section. Drops and adds are processed on the same form.
Administrative Withdrawal (AW)
An Administrative Withdrawal (AW) occurs when a student is removed from a course because they did not begin attendance or academically engage during the required time period. The drop period for each term is listed in the Schedule.
AW FAQ
What counts as “attendance” or “academic engagement”?
Academic engagement must be an active, documented course activity. Depending on the course, this may include:
- Attending a scheduled class meeting
- Submitting an assignment or quiz
- Participating in a required discussion or activity in Canvas
- Completing another instructor-designated academic activity
Simply logging into Canvas or viewing course materials does not count as academic engagement for financial aid purposes. Contact your instructor for the requirements for your specific course.
What happens if I do not attend or participate?
If you do not attend or academically engage during the 100% refund period:
- You may be administratively withdrawn (AW) from the course
- The AW may negatively impact your financial aid or tuition assistance
- You will still be responsible for the tuition and fees associated with the course
Can I avoid an Administrative Withdrawal?
Yes! You can avoid an AW by:
- Attending class, or
- Completing a required academic activity in Canvas before the deadline, or
- Dropping the course
If you do not plan to continue in the course, you should drop the class during the 100% refund period before the deadline to avoid an AW and potential financial consequences.
What if personal or unexpected circumstances prevented my participation?
We understand that unexpected situations can occur. If circumstances have prevented you from attending or participating, contact your instructor as soon as possible to discuss your options.
Does an AW affect my GPA?
An AW is not a letter grade, but it may still have financial aid, enrollment, or academic progress implications.
Who can I contact if I have questions?
If you have questions about:
- Attendance or participation requirements → contact your instructor
- Financial Aid impact → contact Financial Aid
- Enrollment options → contact your advisor