Resident Resources

• Housing rent;
• Late charges;
• Utilities (electric) over $100.00 per month for the 2-bedroom apartment, and 2-bedroom pod, 120.00 per month for the 4-bedroom apartment and three-bedroom pod unit to be divided among the roommates in the unit in equal shares;
• Any charges incurred for violations of Student Housing policies;
• Any charges incurred for damages to Rose State College property; and/or
• Any other charges incurred while residing in The Village at Rose State or resulting from the move-
  out process;
• The $50.00 non-refundable Student Housing Programming charge each Fall & Spring Semester. $25 for Summer.
• The $20 non-refundable Laundry charge each semester.

New residents of The Village at Rose State shall pay a $175.00 non-refundable room reservation fee required at the time of approval of the housing application.

All requests to cancel this contract must be received in the housing portal by completing a contract cancellation form by the close of business day on May 15, 2026, for summer, and June 1, 2026, for Fall and Spring. If this Student Housing Contract is canceled after May 15, 2026, for summer, and June 1, 2026, for Fall and Spring. If this contract is canceled after May 15, 2026, for summer and June 1, 2026, for Fall and Spring the Resident/Lessee is responsible for the cancellation fee and the month of rent following 30 days from the Resident/Lessee’s move-out date, for the contract term specified in Section
3.1 of this Student Housing Contract. If the Resident/Lessee has not yet moved into the Village at the time
of cancellation and cancels after May 15, 2026, for summer and June 1, 2026, for Fall and Spring, the
Resident/Lessee will be responsible for the cancellation fee and the first month’s rent for the applicable
contract term.
If residents who made a $200 deposit before April 2024 cancel their reservation after the specified dates,
the deposit becomes non-refundable. In addition, the resident/lessee will be liable for the cancellation fee
and the month of rent following 30 days from the Resident/Lessee’s move-out date, for the contract term
specified in Section 3.1 of this Student Housing Contract.

4.3 Financial Responsibility & Obligation

This agreement obligates the Resident/Lessee to full payment of the financial obligations to be paid as indicated in Section 2 and Section 4.3.2 of this Student Housing Contract. Failure to satisfy the financial obligations accrued under this Student Housing Contract may result in denial of permission to enroll and/or issuance of diploma under Rose State College (RSC) rules and regulations governing the imposition of these sanctions as well as the placing of liens on any eligible accounts as determined by federal, state and local laws. Failure to meet financial obligations may result in a Resident/Lessee being denied access to his/her living accommodation and/or termination of this Student Housing Contract. Refunds will be governed by the Terms and Conditions of this Student Housing Contract as specified under the Termination of Contract in Section 4.15 and 4.16.

1. Payment of Charges: All Residents/Lessees must pay the housing charges in full or have satisfactory payment arrangements approved before the Resident/Lessee can move into The Village at Rose State. The charges can be paid in full by semester or paid in installments via an installment payment plan. If a Resident/Lessee is receiving assistance through the Financial Aid Office, the entire semester’s housing charges will be paid from any Financial Assistance the Resident/Lessee is awarded before the Resident/Lessee will be eligible to receive any refund.
   Financial Aid assistance is defined as any aid disbursed by the Financial Aid Office, including but not limited to all student loans; all grants; all scholarships; Pell Grants; and all other state, local, and federal funds disbursed to the student’s account from either the Financial Aid Office or the Business Office/Cashier’s office.
   A Resident/Lessee may be approved for an installment payment plan if the Resident/Lessee has been approved for Financial Assistance and is waiting for funds to arrive or has enrolled in an installment payment plan. A Resident/Lessee will not be allowed to make installment payments if Financial Assistance money is available to cover the entire semester’s charges. Please contact Residence Life at (405) 733-7490 for more information on housing installment payment plans. Non-refundable reservation fees or deposits cannot be included as part of the payment plan.
2. Payment Due Dates: Full payments for the entire semester or completion of the approved housing installment payment plan must be completed by the dates listed below.
   
   • SUMMER 2026: Full payments for the entire semester or completion of the approved housing installment payment plan must be completed by June 1, 2026, at 5:00 p.m. Your first installment is due June 1, 2026, and the final payment is due July 1, 2025. Failure to pay the full account balance for the summer 2026 semester by July 6, 2026, will result in the termination of the Student Housing Contract under Section 4.15 and 4.16 effective July 6, 2026. All keys and proximity cards must be returned to Residence Life no later than July 24, 2026, at 5:00 p.m.
     • Payment Dates:
       June 1, 2026
       July 1, 2026
   • FALL 2026: Full payments for the entire semester or completion of the approved housing installment payment plan must be completed by August 17, 2026, at 5:00 p.m. If you are utilizing the housing installment payment plan, then your first installment is due on August 17, 2026, and the final payment is due on December 1, 2026. Failure to pay the full account balance for the Fall 2026 semester by December 1, 2026, will result in the termination of the Student Housing Contract under Section 4.15 and 4.16 effective December 8, 2026. All keys and proximity cards must be returned to Residence Life no later than December 11, 2026, at 5:00 p.m.
     • Payment Dates:
       
       August 17, 2026
       September 1, 2026
       October 1, 2026
       November 2, 2026
       December 1, 2026
   • SPRING 2027: Full payments for the entire semester or completion of the approved housing installment payment plan must be completed by January 19, 2027, at 5:00 p.m. If you are utilizing the housing installment payment plan, then your first installment is due by January 19, 2027, and the final payment is due on May 1, 2027. Failure to pay the full account balance for the Spring 2026 semester by May 7, 2026, will result in the termination of the Student Housing Contract under Section 4.17 effective May 7, 2027. All keys and proximity cards must be returned to Residence Life no later than May 15, 2027, at 5:00 p.m.
     • Payment Dates:
       January 19, 20277
       March 2, 2027
       April 1, 2027
       May 1, 2027
   • A fee of $25.00 per month will be assessed for any late payment.
3. Financial Aid (Financial Assistance): Rose State College reserves the right to automatically apply all eligible Financial Assistance funds to Resident’s/Lessee’s Student Housing Contract balance. If a Resident/Lessee is receiving assistance through the Financial Aid Office, the entire semester’s housing charges will be paid from any Financial Assistance the Resident/Lessee is awarded before the Resident/Lessee will be eligible to receive any refund. If Financial Aid applied to the Resident’s/Lessee’s housing charges is insufficient to cover the total contract, the Resident/Lessee is responsible for ensuring the remaining balance is paid in full and the account remains current.

4.4 Care of Facilities

This agreement obligates the Resident/Lessee to full payment of financial obligations to be paid for damages to the Resident’s/Lessee’s individual living space and/or the Apartment communal living space and/or the Apartment Complex communal space as indicated in The Village at Rose State Community Living & Standards Handbook, which is incorporated into this Student Housing Contract by reference. All damage charges will first be applied to the $175.00 non refundable room reservation fee. Any remaining damage charges above the $175.00 non-refundable room reservation fee will be placed as charges on the student account and must be paid for in full before the release of diplomas or the ability to enroll in subsequent classes/semesters at Rose State College.

4.5 Liability & Indemnification 

Except as prescribed by the Government Tort Claim Act, Rose State College (RSC) assumes no liability for personal injury or damage to or loss of property for any reason, including, without limitation: actions of third persons, theft, burglary, assault, vandalism, other crimes, fire, smoke, flood, water leaks, rain or hail, ice or snow, explosions, other phenomena or interruption of utilities. The Resident/Lessee agrees to hold harmless and indemnify RSC, RSC Staff, The Village at Rose State Staff, and RSC agents for any claims or damages payable as a result of the negligence or other acts of the Resident/Lessee. RSC strongly recommends that the Resident/Lessee secure renter’s insurance to protect against injury, damage, or loss incidental to the Resident’s/Lessee’s occupancy.

4.6 Administration, Inspection, & Policy Enforcement

Rose State College (RSC) shall be responsible for performing administrative tasks necessary for the delivery of services included within this agreement and shall efficiently perform those duties. By way of example, RSC reserves the right to make and modify apartment assignments as necessary. From time to time, RSC may promulgate rules and regulations for the general safety, welfare, and comfort of the entire population of the Apartment or Apartment Complex. The Resident/Lessee agrees that any authorized agent of RSC may enter the Resident’s/Lessee’s Apartment and/or Apartment room(s) at any reasonable time for inspection, routine maintenance, emergency maintenance, exigent circumstances, and for enforcing policies, procedures, rules, and regulations of Rose State College. Furthermore, RSC and third parties on behalf of the College reserve the right to enter Apartments and/or Apartment room(s) in the interest of safety, security, and health. The Administration, Inspection, and Policy Enforcement applies to, but are not limited to, the following:

1. Room Reservation: After completing the Student Housing Application which includes agreeing to the terms of the student contract, the $175.00 non-refundable room reservation fee is received by Residence Life, the students will be notified, and accommodation will be conditionally reserved based upon availability and order of receipt of completed documents. Although the contract process allows an applicant to request a specific type of apartment, floor plan, and roommate, the applicant is contracting for on-campus housing accommodations, not for a particular apartment, floor plan, building, or roommate.
2. Assignment: When the student has been admitted and has enrolled (9-12 credit hours) and the $175.00 non-refundable room reservation fee is received, residential accommodation will be finalized, and the student will be notified.
3. Room Reassignments by Rose State College: Rose State College (RSC) reserves the right to reassign Resident(s)/Lessee(s) at any time based on the need to reasonably accommodate a safety issue, security issue, health issue, maintenance issue, student conduct issue, or to further comply with the Student Code of Conduct (SCC) and/or the Sexual Misconduct, Sex Discrimination and Unlawful Harassment Policy and Grievance Procedure (SMSDUHP).
4. Consolidation: Rose State College (RSC) reserves the right to consolidate vacancies by reassigning or adjusting the occupancy of an apartment to maximize the use of space. Furthermore, RSC may take such action as is necessary to control the use of apartments in the event of an act of nature or other conditions that appear to warrant such control.
5. Housing Transfers/Changes: Residents/Lessees are assigned a room through Residence Life and must submit a Room Change Request Form via the housing portal and obtain written authorization from Residence Life before the Resident/Lessee may change/transfer to another Apartment and/or Apartment room. Requests are subject to additional charges as indicated on the Room Change Request Form.
6. Residential Space: Residents/Lessees are not to operate a business out of or use the assigned space for any purpose other than as a personal residence.
7. Entry into Room: Rose State College (RSC) and third parties on behalf of the College reserve the right to enter any Resident’s/Lessee’s Apartment and/or Apartment room at any reasonable time for inspection, routine maintenance, emergency maintenance, exigent circumstances, routine inspection, to meet emergencies, to make routine maintenance or fire hazard inspections, to maintain minimum health and safety standards and for enforcing policies, procedures, rules, and regulations of Rose State College. Furthermore, RSC and third parties on behalf of the College reserve the right to enter Apartments and/or Apartment room(s) at any reasonable time in the interest of safety, security, and health or as deemed necessary for an institutional purpose search to enforce College Policy or local, state, and federal laws.
8. Behavior: Provisions regarding student conduct and appropriate behavior are published in the Student Handbook; Student Code of Conduct (SCC); Sexual Misconduct, Sex Discrimination, and Unlawful Harassment Policy and Grievance Procedure (SMSDUHP); The Village at Rose State Community Living & Standards Handbook; and the Policies & Procedures Manual, and appropriately designated RSC publications which are all incorporated into this Student Housing Contract by reference. However, nothing in this contract restricts the referral to the Office of Student Accountability, to the appropriate law enforcement agency, or the College seeking any civil remedies or criminal sanctions.
9. Firearms and Weapons: The sale, use, distribution, or possession of Firearms and Weapons is prohibited at The Village at Rose State and will strictly be enforced under this Student Housing Contract by The Village at Rose State Community Living & Standards Handbook. However, nothing in this contract restricts the referral to the Office of Student Accountability, to the appropriate law enforcement agency, or the College seeking any civil remedies and criminal sanctions.
10. Alcohol: The sale, use, distribution, or possession of alcohol is prohibited at The Village at Rose State. Residents/Lessees of The Village at Rose State will be held to the policy for alcohol sale, use, distribution, and/or possession of alcohol as directed in The Village at Rose State Community Living & Standards Handbook. However, nothing in this contract restricts the referral to the Office of Student Accountability, to the appropriate law enforcement agency, or the College seeking any civil remedies and criminal sanctions.
11. Drugs: The sale, use, distribution, or possession of drugs is prohibited at The Village at Rose State and will strictly be enforced under this Student Housing Contract by The Village at Rose State Community Living & Standards Handbook. However, nothing in this contract restricts the referral to the Office of Student Accountability, to the appropriate law enforcement agency, or the College seeking any civil remedies and criminal sanctions.
12. Tobacco-Free Campus: In accordance with the Student Code of Conduct and Rose State College’s Tobacco-Free Campus Policy, all tobacco products and tobacco use are prohibited at Rose State College and The Village at Rose State. Tobacco products are defined as: all forms of tobacco, including, but not limited to; cigarettes, cigars, pipes, chewing tobacco, snuff, and all other kinds and forms of tobacco prepared in such a manner to be suitable for spit tobacco use, smoking, or both. This term also includes herbal tobacco products, simulated tobacco products, and simulated tobacco products that imitate or mimic tobacco products, such as electronic cigarettes and all vaping devices as declared in Executive Order 2013 – 43 by the Governor of Oklahoma effective January 1, 2014. Tobacco use is defined as smoking, chewing, dipping, or any other consumption or use of tobacco products. The sale, use, distribution, or possession of tobacco is prohibited at The Village at Rose State. Residents/Lessees of The Village at Rose State will be held to the policy for tobacco sale, use, distribution, and/or possession of tobacco as directed in The Village at Rose State Community Living & Standards Handbook.
13. Convictions and Pending Charges: Convicted felons and those convicted of misdemeanors involving violence or drug abuse are not permitted to reside in The Village at Rose State and will have his/her Student Housing Contract immediately terminated in accordance with Section 4.17 of this Student Housing Contract of this section. Residents/Lessees charged with any felony or misdemeanor involving violence or drug abuse are not permitted to reside in The Village at Rose State and will have his/her Student Housing Contract immediately terminated in accordance with Sections 4.15 and 4.16 of this Student Housing Contract. Residents/Lessees charged with any felony or misdemeanor involving violence or drug abuse are to immediately notify Residence Life. The Director of Residence Life will review the pending allegations and determine, based on the safety, security, health, and overall well-being of the Student Housing community, if the Resident/Lessee may continue to reside at The Village at Rose State. However, nothing in this contract restricts the referral to the Office of Student Accountability, to the appropriate law enforcement agency, or the College seeking any civil remedies and criminal sanctions.
14. Pet (Animal) Policy: General Rule: All pets (animals) other than those permitted in Exception 1 and Exception 2 of Section 4.6.14 of this Student Housing Contract are strictly prohibited in The Village at Rose State.
    • Exception 1: A 10-gallon fish tank is permitted for pets (animals) that spend up to 80% of their life in/under water, including some fish, some turtles, some frogs, and some other non-venomous/non-hazardous pets (animals). All Residents/Lessees seeking Exception 1 to the Pet (Animal) Policy must have prior written approval from the Director of Residence Life one week before bringing the pet (animal) to The Village at Rose State.
    • Exception 2: Service Animals and Emotional Support Animals that comply with the rules and regulations set forth by the Americans with Disabilities Act (ADAAA) and Rose State College Animals in Housing policy. Please visit the Residence Life website at rose.edu for the Animals in Housing Policy, and the Procedures for Requesting an Emotional Support Animal in Housing. Copies are also available in the Residence Life Office.
15. Rose State College (RSC) Rules and Regulations Enforcement: The Resident/Lessee and Resident’s/Lessee’s guests and visitors must abide by all RSC policies, procedures, rules, and regulations stated in the: Student Housing Contract; Student Handbook; the Student Code of Conduct (SCC); the Sexual Misconduct, Sex Discrimination and Unlawful Harassment Policy and Grievance Procedure (SMSDUHP); The Village at Rose State Community Living & Standards Handbook; and the Policies & Procedures Manual, Forty-Sixth Revision.

4.7 Meningococcal Compliance Requirements for Students Residing in Student Housing

Oklahoma Statutes, Title 70 §3243, requires that all students in any public or private postsecondary educational institution in this state who reside in on-campus student housing shall be vaccinated against meningococcal disease or sign a written waiver (found in student housing application) stating that the student has received and reviewed the information provided on the risks associated with meningococcal disease and has chosen not be vaccinated.

4.8 Conditions of the Premises & Alterations

Resident/Lessee accepts the rooms, fixtures, and furniture AS IS, except for conditions materially affecting the health and safety of ordinary people. A Room Condition form will be provided via the housing portal to the Resident/Lessee upon check-in. Resident/Lessee shall note any defects or damages on the form and submit it to the Residence Life housing portal. Failure to complete the Room Condition report will be an \ acknowledgment by Resident/Lessee that Resident/Lessee has inspected the student housing, fixtures, and furniture, and that they are in good condition and repair. Resident/Lessee shall use reasonable diligence in the care of the student housing and common areas. Resident/Lessee is required to clean their room and common areas on a weekly basis or fines may be assessed. Resident/Lessee may not perform any repairs, painting, wallpapering, flooring, electrical changes, or other alterations. No holes or stickers are allowed inside or outside of the student housing; however, painters’ tape is recommended for picture hanging will be permitted on sheetrock walls. When moving out, Resident/Lessee will surrender the student housing in the same condition as when received. Reasonable wear is defined as wear occurring without neglect, carelessness, or abuse. Any damages beyond reasonable wear will be replaced and charged to the Resident(s)/Lessee(s) student account.

4.9 Repair & Malfunctions

All requests for repairs and services must be submitted as a maintenance request form via the housing portal. Rose State College (RSC) may temporarily turn off equipment and interrupt utilities to avoid property damage or to perform work requiring such interpretation. In case of malfunction of utilities or damages by fire, water, or similar cause, Resident/Lessee shall immediately notify Residence Life. In case of malfunction of air-conditioning (HVAC system) or other equipment, Resident/Lessee shall immediately notify Residence Life. Resident/Lessee shall promptly notify Residence Life of holes, broken glass, broken locks or latches, and any condition that materially affects health or safety. Rent shall not be abated during such repair periods.

4.10 Reimbursement

Resident/Lessee shall promptly reimburse Rose State College (RSC) for any loss, damage, or cost of repairs or service caused in the student housing or common areas by improper use or negligence of Resident/Lessee or Resident’s/Lessee’s guests. Unless the damage or stoppage is due to RSC’s negligence, RSC will not be liable for, and the Resident/Lessee shall pay for repairs, replacement costs, and damages of the following items provided by RSC in the apartment.