Grants Office
This page is currently under construction; updated guidance and forms are in development and will be available soon.
The Rose State College Grants Office supports faculty, staff, and administrators in developing, submitting, and managing externally funded projects. Established as a standalone office, the Grants Office ensures all sponsored projects align with institutional goals, meet compliance standards, and contribute to student and community success.
We provide start-to-finish support across the grant lifecycle while fostering collaboration among departments and external partners.
Services & Support
Whether you’re new to grants or an experienced project director, the Grants Office is here to help you every step of the way.
The Grants Office provides comprehensive support to faculty, staff, and administrators throughout the entire grant lifecycle — from idea development to project closeout. Our goal is to ensure that every sponsored project aligns with institutional priorities, complies with funding requirements, and contributes to the success of Rose State College.
The Grants Office supports the campus community by:
- Identifying funding opportunities that advance College and departmental priorities.
- Guiding proposal development, including narrative drafting and budget preparation.
- Reviewing and approving all institutional grant submissions.
- Coordinating compliance and reporting with funding agency requirements.
- Supporting post-award management, monitoring, and closeout of funded projects.
Grants Portfolio
To promote transparency and awareness of college-sponsored activity, the Grants Office maintains a portfolio of current and emerging projects.
- Current Awards – Active grants supporting Rose State College programs and initiatives.
- Pending Proposals – Submissions under review by funding agencies.
- Future Opportunities – Potential areas identified for proposal development.
Explore the [Grant Portfolio (link)] to view a summary of recent awards and upcoming opportunities.
Policy & Procedures
All grant activity at Rose State College follows a standardized process to ensure consistency, compliance, and coordination across all divisions and departments.
The process for initiating a grant proposal at Rose State College is standardized across all divisions and departments, whether the proposal is submitted directly through the College or on behalf of the College through the Rose State College Foundation. These procedures ensure institutional coordination, compliance, and alignment with College priorities.
All grant activity at Rose State College follows a standardized process to ensure consistency, compliance, and coordination across all divisions and departments.
The process for initiating a grant proposal at Rose State College is standardized across all divisions and departments, whether the proposal is submitted directly through the College or on behalf of the College through the Rose State College Foundation. These procedures ensure institutional coordination, compliance, and alignment with College priorities.
The policies and procedures for the Grants Office are currently in development and will be made available within the official Rose State College Policies and Procedures Manual. Until publication, all grant-related activities must comply with the Rose State College Policies and Procedures Manual and all applicable sponsor guidelines.
Submission & Approval Process
All sponsored project activity must be coordinated through the Grants Office for institutional review and approval prior to external submission. Each form listed below must be submitted electronically to ensure compliance, budget accuracy, and alignment with Rose State College priorities.
Rose State College Grant Interest Form and Instructions
A preliminary “wish list” form for faculty and staff to share project ideas or funding needs for potential opportunities.
– [Grant Interest Form (link)]
– [Instructions (link)]
Rose State College Grant Pre-Proposal Form and Instructions
A form used to confirm project readiness and alignment before drafting a proposal.
– [Grant Pre-Proposal Form (link)]
– [Instructions (link)]
Rose State College Grant Submission Form and Instructions
The final approval form required before official submission to a funding agency.
– [Grant Submission Form (link)]
– [Instructions (link)]
Travel Process & Guidelines
Travel Process and Guidelines
Rose State College has established standardized travel processes to ensure consistent reporting, accountability, and compliance across campus. The following procedures apply to all grant-funded travel activities.
For Principal Investigators (PIs) and/or Project Directors (PDs) overseeing grant-funded projects:
- Initiate the Travel Request
Complete your travel request in DocuSign and indicate whether the travel is grant-related. - Presenter Verification
The system will prompt you to indicate if you will be a presenter at the conference.- If yes, attach supporting documentation, including the conference agenda showing your name and session, and a copy of your PowerPoint presentation or slides.
- Grants Office Notification and Review
Once submitted, your DocuSign request will automatically notify the Grants Office for budget verification.- The Grants Office will schedule a brief meeting to discuss how the event aligns with grant outcomes and benefits the College.
- Grants Office Decision
Following the meeting, the Grants Office will either approve or deny the travel request.- If approved, the request proceeds to your department or division representative for review and approval.
- Department and Division Approval
Your department or division representative reviews the request and, once approved, routes it forward for final processing. - Final Institutional Approval
After departmental approval, the travel request is routed for final institutional approval.
Post-Travel Reporting
After attending a conference or event:
- Complete the Executive Summary Questionnaire within DocuSign, highlighting your experience and key takeaways from the conference.
- Attach required supporting documentation, including:
- The conference agenda
- Materials from 2–3 breakout sessions attended
The Grants Office retains these materials as part of the official grant record for institutional and sponsor reporting requirements.
Grants Office Contacts
The Grants Office is here to support faculty, staff, and administrators with all stages of grant development, submission, and compliance. For questions about funding opportunities, proposal development, or post-award management, please reach out to the Grants Office team. We’re here to help every step of the way.
General Inquiries
Contact the Grants Office at 405-736-0398 Ext. 6398 on campus, or by email at [email protected].
