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Grants Office

The Rose State College Grants Office supports faculty, staff, and administrators in developing, submitting, and managing externally funded projects. Established as a standalone office, the Grants Office ensures all sponsored projects align with institutional goals, meet compliance standards, and contribute to student and community success.
 
We provide start-to-finish support across the grant lifecycle while fostering collaboration among departments and external partners. These procedures ensure institutional coordination, compliance, and alignment with College priorities.
 
The Grants Office helps transform ideas into sustainable funding that expands student opportunity, strengthens programs, and builds institutional capacity. We partner with faculty and staff across the full grant lifecycle to support competitive, compliant, and impactful projects.

The Grants Office supports the campus community by:

  • Identifying funding opportunities that advance College and departmental priorities.
  • Guiding proposal development, including narrative drafting and budget preparation.
  • Reviewing and approving all institutional grant submissions.
  • Coordinating compliance and reporting with funding agency requirements.
  • Supporting post-award management, monitoring, and closeout of funded projects.
The Grants Office supports faculty and staff throughout the pre-award process—from initial idea through proposal submission. This includes identifying funding opportunities, developing competitive proposals, coordinating budgets, and managing internal review and approvals.
 
To ensure alignment with institutional priorities and allow adequate time for development, project teams should engage the Grants Office early and follow established internal deadlines.
 
View Pre-Award Guidance.
Following award notification, the Grants Office provides ongoing support to ensure successful and compliant project implementation. This includes facilitating project startup, reviewing reporting requirements, supporting allowable cost guidance, and coordinating submission of reports and official correspondence.
 
Project teams are expected to manage funds in alignment with the approved budget and work closely with the Grants Office throughout the lifecycle of the award.
 
All grant-related activity must follow institutional policies and procedures to ensure compliance and effective project management.
Key expectations include:
  • All proposals must be reviewed and submitted through the Grants Office
  • Internal approval processes must be completed prior to submission
  • Budgets must align with sponsor guidelines and institutional standards
  • Grant expenditures must be allowable, allocable, and properly documented
  • Project teams are responsible for meeting reporting deadlines and deliverables
  • All grant records must be maintained in accordance with audit and retention requirements
All grant-related activity must be coordinated through the Grants Office to ensure compliance with institutional and sponsor requirements.
 
The Grant Compliance Checklist outlines institutional expectations for grant-related activity at Rose State College.
 
This resource highlights responsibilities before submission, after award notification, and throughout implementation to promote accountability, compliance, and alignment with sponsor guidelines.
 
View the Grant Compliance Checklist.
Grant-funded travel must directly support approved project objectives and align with the established grant budget and sponsor guidelines. In some cases, prior approval may be required.
 
All travel should be coordinated in accordance with institutional processes to ensure compliance before expenses are incurred.
 
A best practice is to include a purpose-of-travel justification with your initial travel packet. When sufficient information is provided upfront, the meeting may be waived. Otherwise, we will schedule a brief phone call or Teams meeting in advance to discuss the proposed travel and its alignment with grant objectives. This will be our standard process going forward.
 
All grant-related ProCard purchases must follow the established institutional routing and approval process to ensure accountability, compliance, and alignment with the approved grant budget.
 
Requests are reviewed for budget accuracy and grant compliance prior to purchase, and all required documentation must be submitted to support the request. This process ensures that all grant-funded purchases using a ProCard are fully reviewed for alignment with approved grant budgets and College policies.
 
All grant applications must be coordinated through the Grants Office for institutional review and approval prior to official submission.
 
Start Here: Visit the Rose State College Request Portal to submit grant-related requests, including:

Grants Portfolio

To promote transparency and celebrate institutional achievement, the Grants Office maintains a portfolio of externally funded projects awarded to Rose State College.
 
The Grants Portfolio reflects active grants from federal, state, and private foundation sponsors that support academic programs, workforce initiatives, student success efforts, and community partnerships.
Funding Agency
Description & Impact Summary
Total Award
National Science Foundation (NSF)
  • Builds institutional innovation capacity by strengthening partnerships between higher education institutions, industry, and regional stakeholders to advance technology commercialization and workforce development
  • Expands participation in research and innovation ecosystems by increasing access to resources, mentorship, and collaborative infrastructure for underrepresented institutions and communities.
  • Positions the institution to compete for larger federal innovation awards by developing sustainable innovation frameworks, cross-sector collaboration models, and long-term economic impact strategies.

$400,000

10/2023 –
9/2026

Funding Agency
Description & Impact Summary
Total Award
U.S. Department of Labor
  • Expands access to aviation careers by supporting private pilot licensure pathways aligned with federal aviation workforce development priorities.
  • Strengthens regional workforce pipelines by preparing participants for high-demand aviation and aerospace careers, addressing national pilot shortages.
  • Increases career mobility and earning potential for participants through industry-recognized FAA credentials and structured flight training experiences.

$253,000

3/2024 –
2/2027

Funding Agency
Description & Impact Summary
Total Award
U.S. Department of Education
  • Increases college access, retention, and completion rates for low-income, first-generation, and students with disabilities through comprehensive academic advising, tutoring, financial literacy education, and transfer support.
  • Reduces equity gaps by providing individualized success planning, progress monitoring, and wraparound services that address academic and non-academic barriers to persistence.
  • Strengthens long-term student outcomes by improving graduation rates, facilitating transfer to four-year institutions, and promoting postsecondary attainment for historically underserved populations

$272,364

9/2025 –
8/2026

Funding Agency
Description & Impact Summary
Total Award
U.S. Department of Education
  • Identifies and supports middle school, high school, and out-of-school youth from low-income and first-generation backgrounds to increase high school completion and postsecondary enrollment.
  • Provides academic advising, college exploration, financial aid guidance, and career readiness programming to remove barriers to college access and expand educational opportunity.
  • Strengthens long-term educational attainment by building early college awareness, improving FAFSA completion, and increasing participants’ successful transition into postsecondary education

$288,470

9/2025 –
8/2026

Funding Agency
Description & Impact Summary
Total Award
East Central University
  • Engages secondary school students in hands-on exploration of water systems, sustainability, and environmental science through experiential learning aligned with STEM workforce pathways.
  • Connects scientific concepts to real-world applications by examining the intersection of human activity, water infrastructure, climate resilience, and community impact.
  • Strengthens the regional STEM pipeline by building student confidence, increasing environmental literacy, and introducing participants to high-demand careers in water management, engineering, and sustainability fields

$22,500

3/2024 –
9/2027

Funding Agency
Description & Impact Summary
Total Award
Oklahoma State Regents for Higher Education
  • Engages secondary school students in hands-on exploration of water systems, sustainability, and environmental science through experiential learning aligned with STEM workforce pathways.
  • Connects scientific concepts to real-world applications by examining the intersection of human activity, water infrastructure, climate resilience, and community impact.
  • Strengthens the regional STEM pipeline by building student confidence, increasing environmental literacy, and introducing participants to high-demand careers in water management, engineering, and sustainability fields

$169,165

7/2023 –
7/2028

Funding Agency
Description & Impact Summary
Total Award
Southeastern Oklahoma State University
  • Provides no-cost business advising, technical assistance, and training to entrepreneurs and small business owners to support startup development, growth, and long-term sustainability.
  • Strengthens local and regional economic development by assisting businesses with market research, financial projections, capital access strategies, and operational planning.
  • Drives measurable economic impact through job creation, revenue growth, business retention, and increased access to public and private funding opportunities for Oklahoma-based enterprises.

$50,025

1/2025 – 12-
2025

Funding Agency
Description & Impact Summary
Total Award
Oklahoma Department of Mental Health and
Substance Abuse Services
  • Implements evidence-based prevention strategies to reduce substance misuse and increase awareness of risk factors among students and the broader campus community.
  • Provides education, outreach, and early intervention programming focused on prevention, harm reduction, and access to support services.
  • Strengthens campus health and safety outcomes by promoting informed decision-making, improving mental health coordination, and reducing the long-term academic and social impacts of substance misuse.

$100,000

7/2025-6-
2026

Funding Agency
Description & Impact Summary
Total Award
Oklahoma Department of Mental Health and
Substance Abuse Services
  • Implements evidence-based suicide prevention strategies to increase awareness, reduce stigma, and strengthen early
    identification of individuals at risk across campus and community settings.
  • Expands access to crisis intervention, mental health education, and referral pathways through coordinated training,
    outreach initiatives, and partnerships with behavioral health providers.
  • Improves overall student and community well-being by enhancing prevention infrastructure, promoting protective
    factors, and reducing suicide risk through proactive engagement and support services.

$5,000

7/2025-6-
2026

Funding Agency
Description & Impact Summary
Total Award
Oklahoma State Regents for Higher Education
  • Develops short-term, industry-aligned micro-credentials that equip participants with job-ready skills in high-demand sectors, accelerating entry or re-entry into the workforce.
  • Supports unemployed and underemployed individuals through rapid training pathways, employer partnerships, and career navigation services that reduce time to employment.
  • Strengthens regional economic resilience by aligning credential offerings with labor market data, closing skills gaps, and
    increasing access to sustainable, living-wage career opportunities.

$50,000

7/2025 –
6/2026

Funding Agency
Description & Impact Summary
Total Award
Oklahoma State Regents for Higher Education
  • Supports the development and expansion of short-term, stackable micro-credentials aligned with high-demand workforce needs, including emerging competencies such as artificial intelligence and digital literacy.
  • Strengthens employer partnerships by integrating industry input into curriculum design, ensuring credentials reflect current labor market demands and lead to immediate job applicability.
  • Expands access to rapid upskilling opportunities for traditional and adult learners, accelerating credential attainment, workforce entry, and regional economic competitiveness

$90,000

12/2025 –
6/2026

Funding Agency
Description & Impact Summary
Total Award
Oklahoma State Regents for Higher Education
  • Supports child care professionals in earning associate degrees and industry-recognized credentials to improve the quality of early childhood education across Oklahoma.
  • Expands access to higher education through scholarships, academic coordination, and student support services tailored to working child care providers.
  • Strengthens the state’s early childhood workforce pipeline by increasing credential attainment, professional advancement, and long-term retention in high-need child care settings.

$153,333

7/2025 –
6/2026

Funding Agency
Description & Impact Summary
Total Award
Oklahoma Workforce Commission (OWC)
  • Enhances instructional capacity through the acquisition and integration of advanced simulation equipment that supports hands-on, experiential learning in high-demand technical and healthcare fields.
  • Improves student competency, critical thinking, and real-world readiness by providing safe, controlled environments for skills practice and scenario-based training.
  • Strengthens workforce alignment by ensuring programs reflect current industry standards, increasing credential attainment, licensure success, and job placement outcomes.

$750,000

6/2025 –
12/2026

Funding Agency
Description & Impact Summary
Total Award
OK CareerTech
  • Supports high-quality career and technical education programs by strengthening academic integration, work-based learning opportunities, and industry-aligned curriculum development.
  • Improves access, equity, and completion outcomes for special populations through targeted advising, retention initiatives, and pathway outreach in high-demand workforce sectors.
  • Enhances workforce readiness by funding instructional innovation, credential attainment, employer partnerships, and career exploration aligned with regional labor market needs.

$272,719

7/2025 –
6/2026

Funding Agency
Description & Impact Summary
Total Award
Oklahoma State Regents for Higher Education
  • Supports high-quality career and technical education programs by strengthening academic integration, work-based learning opportunities, and industry-aligned curriculum development.
  • Improves access, equity, and completion outcomes for special populations through targeted advising, retention initiatives, and pathway outreach in high-demand workforce sectors.
  • Enhances workforce readiness by funding instructional innovation, credential attainment, employer partnerships, and career exploration aligned with regional labor market needs.

$500,000

7/2025 –
6/2028

Funding Agency
Description & Impact Summary
Total Award
Oklahoma Space Industry Development Authority Space Education
  • Supports high-quality career and technical education programs by strengthening academic integration, work-based learning opportunities, and industry-aligned curriculum development.
  • Improves access, equity, and completion outcomes for special populations through targeted advising, retention initiatives, and pathway outreach in high-demand workforce sectors.
  • Enhances workforce readiness by funding instructional innovation, credential attainment, employer partnerships, and career exploration aligned with regional labor market needs.

$4,000

6/2025 to
6/2026

Funding Agency
Description & Impact Summary
Total Award
Institute for Humane Studies
  • Supports innovative curriculum design within Political Science by integrating experiential learning, civic engagement, and real-world policy analysis into course offerings.
  • Expands student access to applied learning opportunities such as community partnerships, public policy simulations, and project-based research that strengthen career readiness in public service, law, and government sectors.
  • Enhances institutional innovation capacity by piloting scalable instructional models that connect academic inquiry with entrepreneurial thinking, leadership development, and civic impact

$7,000

Jun-25

Funding Agency
Description & Impact Summary
Total Award
Institute for Humane Studies
  • Supports innovative curriculum design within Political Science by integrating experiential learning, civic engagement, and real-world policy analysis into course offerings.
  • Expands student access to applied learning opportunities such as community partnerships, public policy simulations, and project-based research that strengthen career readiness in public service, law, and government sectors.
  • Enhances institutional innovation capacity by piloting scalable instructional models that connect academic inquiry with entrepreneurial thinking, leadership development, and civic impact.

$25,000

7/1/2025 –
6/2026

Grants Office DocuSign Forms

Rose State College has established standardized DocuSign workflows for grant-funded activities to ensure consistent documentation, accountability, compliance, and timely processing across campus. Faculty and staff serving as Principal Investigators, Project Directors, and grant personnel should utilize the appropriate Grants Office forms when requesting grant-funded travel, reimbursements, professional services, budget transfers, or event-related expenditures. These electronic forms support institutional review and approval processes, verify budget availability, ensure adherence to sponsor and college requirements, and help maintain accurate grant records throughout the award lifecycle. Users are encouraged to submit requests in advance and consult with the Grants Office regarding form selection, sponsor regulations, or compliance-related questions.

DocuSign Form Links (PDF)

Grants Office Contact Information

The Grants Office is here to support faculty, staff, and administrators with all stages of grant development, submission, and compliance. For questions about funding opportunities, proposal development, or post-award management, please reach out to the Grants Office team. We’re here to help every step of the way.

The Grants Office serves as a central partner in advancing strategic initiatives, supporting faculty and staff, and ensuring that external funding efforts are aligned, compliant, and positioned for long-term impact.

General Inquiries

Contact the Grants Office at 405-736-7626 Ext. 7626 on campus, or by email at [email protected].

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Ciera Simon
Grants Office Coordinator
(405) 736-7626
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Chelsea Hunt
Director of Grant Development and Program Administration
(405) 736-0395 | ext. 6395 on campus
More Information

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